Planning for Excessive Quantity of Product

Procurement Purchasing entities are planning for the procurement of goods, works, and services in volumes that exceed their actual requirements.

 For example, an organization buys 100 computers while only having a staff of 50, or a hospital purchases an excessively large volume of gasoline  (compared to the previous year or other hospitals).

To identify this kind of violation, the following steps are necessary:

• Examine organizations’ procurement plans.
• Access external sources of information to determine actual needs.
• Conduct expert assessments to compare the identified needs with the planned procurement volumes.

For uncovering such violations, the public module “Analysis of Kazakhstan  Public Procurement Data” can be used:

1. Identify the category of purchasers for study. For focused analysis, consider categories such as:

• Geographical groups—perhaps you are monitoring procurements within your city.
• Functional groups—maybe you are specializing in the procurements of schools/hospitals/municipalities.
• Procurement methods—perhaps you are interested in plans with non-competitive procurement methods.

2. Generate a list of plans for the chosen group of purchasers using the “Table of Plan Items.” Filter the list, for example by “school,” to select all purchasers mentioning schools in their name. This will result in a list of all plan items for further analysis.

3. Note that plans with large sums and similar line items among various organizations are of particular interest.

4. Links to plan items will allow for the assessment of the quantity of products being purchased, aiding in the evaluation of actual needs.

5. External sources of data regarding the organization’s activities are necessary for either confirming or refuting the identified needs.

For more details on using the business analytics module for public monitoring, consult the webinar materials “Public Monitoring of Kazakhstan’s Government Procurement” (module instruction from 1:52:02 to 2:16:00).